Privacy And Cookie Policy

This policy was last updated in April 2021

In Summary

The Koozai Group Ltd. (‘Koozai’, ‘we’, ‘us’, and ‘our’) takes data protection very seriously and we are committed to protecting your personal information.

This explains what information we gather about you, what we use that information for, and who we give that information to. It also sets out your rights in relation to your information, how long we keep it and who you can contact for more information. Click on the links to take you to the sections.

It is our policy to collect only the minimum information required from you. If you believe we have collected excessive information about you, please contact us www.koozai.com/contact/
to raise any concerns you may have.

Although you do not have to provide any of your personal information to us, if we ask you to do so and you refuse, we may be unable to provide you with the information, benefits or services you want from us.

What Is Personal Information?

Personal information is anything that enables you to be identified or identifiable, such as your:

• First and last names
• Postal and email addresses
• Telephone numbers
• Identity documents (e.g. passports & driving licence)
• Identity numbers (e.g. National Insurance and Bank accounts)
• Career & educational documents (e.g. CVs & qualifications)
• Contact information

Collecting Personal Information

Your personal information is sometimes called “personal data”. We collectively refer to handling, collecting, protecting or storing your personal information as ‘processing’.

Below are just some examples of how you may provide personal information to us:

• Asking us to provide digital marketing services
• Contacting us, including via our website or social media channels
• Searching and browsing our website
• Subscribing to our newsletters, e.g. Koozmail
• Accessing our online publications / Koozai TV/Downloadable Guides/Whitepapers
• Participating in our bulletin boards, discussion or message forums
• Registering for or attending our events
• Submitting CVs or work history information to us
• Providing us with business cards or other contact information

Using Personal Information

When you provide personal information to us, we may use it for any of the purposes described below or as stated at the point we collect it from you (or as may be obvious to you from the context of collection), including:

• To provide services to you that you have requested
• To develop our business and services
• To consider whether to offer someone employment with us
• To administer and manage our website including
  – To personalise and enrich your browsing experience by displaying content that is more likely to be relevant and of interest to you
  – To sort and analyse user data (such as determining how many users from the same organisation have subscribed to or are using the Website)
  – To understand how people, use the features and functions of our website in order to improve the user experience
• To conduct quality and risk management reviews
• Any other purposes for which personal information has been provided to us, including any of the purposes given in the ‘Collection of personal information’ section above.

We do not collect personally identifying information for sale to third parties.

Legal Grounds For Processing Personal Information

We rely on one or more of the following processing conditions:

• To perform our contractual obligations to you; and/or
• To satisfy any legal and regulatory obligations to which we are subject; and/or
• To satisfy our legitimate interests in the effective delivery of information and services to you and in the effective and lawful operation of our businesses (where this does not interfere with your rights); and/or
• When you have agreed to us processing your personal information.

Security Of Personal Information

We have implemented generally accepted standards of technology and operational security in order to protect personally identifiable information from loss, misuse, alteration or destruction.

Only authorised persons are provided access to personally identifiable information we have collected, and such individuals have agreed to maintain the confidentiality of this information.

Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure.

We endeavour to protect personal data, but we cannot guarantee the security of data transmitted to or by us.

Sharing Personal Information

We may transfer, share or disclose the personal data we collect from you to third parties (other organisations or individuals) for:

• The purposes for which the information has been submitted
• The purposes listed above under ‘Use of personal information’
• The administration and maintenance of our website and/or
• Other internal or administrative purposes

We also may transfer share or disclose personal data to third party service providers of identity management, website hosting and management, data analysis, data backup, security and storage services.

These third party providers may use their own third party subcontractors that have access to personal data (sub-processors). It is our policy to use only third-party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by us, and to flow those same obligations down to their sub-processors.

Other Disclosures

We may also disclose personal information to third parties under the following circumstances:

• When explicitly requested by you
• When required to deliver goods or services requested by you
• When required to facilitate our conferences or events that you have asked to attend which are hosted by a third party
• As otherwise set out in this privacy policy.

We may also disclose your personal information to law enforcement, regulatory and other government agencies and to professional bodies and other third parties, as required by and/or in accordance with applicable law or regulation.

International Transfers Of Personal Information

Your personal information will not be transferred by us outside the UK.

Retention Of Personal Information

We will retain your personal information only for as long as we need it, given the purposes for which it was collected, or as required to do so by law.

Normally, this means we will retain your personal information for 2 years after our last contact or end of a project. For more information please contact us to request a copy of our retention policy: www.koozai.com/contact/

Marketing

At Koozai we only aim to distribute marketing materials that are of interest to their recipients. We have an opt-in system for our marketing distributions.

When you opt in you will receive marketing emails. If you want to unsubscribe, you should look for and follow the instructions we will provided in the relevant communications to you.

If you choose to unsubscribe from any or all mailings, we may retain information sufficient to identify you so that we can honour your request.

Rights In Relation To Your Information

You have certain rights in relation to the personal information we hold about you. In particular, you have the right to:

• Request a copy of personal information we hold about you;
• Ask that we update the personal information we hold about you, or correct such personal information that you think is incorrect or incomplete;
• Ask that we delete personal information that we hold about you, or restrict the way in which we use such personal information;
• Object to our processing of your personal information; and/or
• Withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).

If you would like to exercise these rights or understand if these rights apply to you, please contact us www.koozai.com/contact/

Automated Decision Making

We will not use your personal information for automated decision making or profiling.

Children

We understand the importance of protecting children’s privacy and we never knowingly collect personal information about individuals under the age of 13. We adhere to laws regarding marketing to children.

Our Website

Our Website may link to third-party sites not controlled by us and which do not operate under our privacy practices. When you link to third-party sites, our privacy practices no longer apply. We encourage you to review each third-party site’s privacy policy before disclosing any personally identifiable information.

We do not intend to collect special category (also known as sensitive) personal information through our website (unless we are legally required to do so). Examples of special category information are: race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and criminal records.

We ask that you do not provide us with special category personal information when using our website.

Cookies

This website uses the following cookies:

• Google Analytics: This cookie allows us to see information on user website activities including, but not limited to page views, source and time spent on website. The information is depersonalised and is displayed as numbers, meaning it cannot be tracked back to individuals. This will help to protect your privacy. Using Google Analytics we can see what content is popular on our website, and strive to give you more of the things you enjoy reading and watching.
• Microsoft Clarity: This allows us to see site interactions and activities including, but not limited to device, browser and OS information. This information is depersonalised and cannot be tracked to individuals.
• Infinity Call Tracking: This is used to set dynamic phone numbers which help us identify how you found the Koozai website when you call us. This allows us to identify the source that you used to find the Koozai website and helps us control our advertising methods in the future.
• Google Ads: Using Google Ads code we are able to see which pages helped lead to contact form submissions. This allows us to make better use of our paid search budget.
• Facebook Advertising: We use Facebook advertising conversion tracking and re-targeting pixels, which allows us to collect or receive information from your website and elsewhere on the internet and use that information to provide measurement services and target advertising.
• DoubleClick: We use remarketing codes to log when users view specific pages, allowing us to provide targeted advertising in the future.
• Website Optimiser: Our website optimiser uses cookies to remember the website for which you searched. This helps it generate the required results.
• HubSpot: This cookie sends anonymised data on browser history to facilitate remarketing and attribution.

Contact us

If you have any questions or complaints about the way your personal information is processed by us, or would like to exercise one of your rights set out above, please contact us by one of the following means:

Form: www.koozai.com/contact/

Email: info@koozai.com

Post: The Koozai Group Ltd
Merlin House,
4 Meteor Way,
Lee-on-the-Solent,
PO13 9FU,
United Kingdom

You also have the right to lodge a complaint with your local data protection regulator, which in the UK is the Information Commissioner Office (ICO). The ICO can be contacted by the following means:

Form: www.ico.org.uk/global/contact-us/email/

Telephone: 0303 123 1113 (local rate calls to this number cost the same as calls to 01 or 02 numbers). If you’re calling from outside the UK, please call +44 1625 545 700.
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire
SK9 5AF

We may update this Privacy notice at any time by publishing an updated version here. So that you know when we make changes to this Privacy statement, we will amend the revision date at the top of this page. The new modified or amended Privacy notice will apply from that revision date. Therefore, we encourage you to review this Privacy notice periodically to be informed about how we are protecting your information.

We create cutting edge, award-winning digital marketing campaigns